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I use Microsoft Outlook and maintain a distribution list for a group I belong to so that I can send a weekly newsletter. Lately I’ve run into a problem, though. My ISP rejects the e-mail going to the list, apparently because of the number of recipients (about 50). According to Comcast, the only way I can get around this is to send to just a few names at a time, which certainly defeats the purpose of a distribution list! Are there any other workarounds so I don’t have to spend an hour typing in a few names at a time?

Jim Traxler

In Word 2002 and 2003, the mail-merge feature includes a Merge to E-Mail option. When used this way, it sends individual e-mails to the list of people you select. Word can merge directly from your Outlook Contacts list, but it doesn’t handle distribution lists. Create a new folder within Contacts to hold your list, then copy the members from the list to this folder.

Launch Microsoft Word 2002 or 2003 and select Tools Letters and Mailings Mail Merge to bring up the mail-merge wizard. Choose E-mail messages and click on Next: Starting document, then click on Next: Select recipients. Click on the option Select from Outlook contacts and click on the Choose Contacts Folder link. Select the folder you just created and click on OK. You’ll see a list of recipients; click on OK again. Proceed through the remaining steps of the wizard, creating your e-mail, possibly adding a personal greeting, and previewing the results. When you’re ready, click on the Electronic Mail link on the wizard’s last page. Word will e-mail a separate message to each recipient.